How should personal names with prefixes be filed?

How should personal names with prefixes be filed?

• A. By first name only
• B. Separately from surnames
• C. As one unit including the prefix
• D. Alphabetically by prefix

Answer: (C)

Filing personal names with prefixes as one unit, including the prefix, ensures that the entire name is treated as a single entity. This method maintains the integrity of the name and avoids confusion that could arise from separating parts of a person's name. For example, if a name includes a prefix like "de" in "de la Cruz," filing it as one unit preserves the identification and filing consistency, allowing for easier retrieval and recognition. This approach is essential in administrative practices where clarity in organization is crucial, and it aligns with professional standards in many filing systems. By treating the prefix as part of the surname, the system remains intuitive for users searching for names in a filing cabinet or digital database.

Filing personal names with prefixes as one unit, including the prefix, ensures that the entire name is treated as a single entity. This method maintains the integrity of the name and avoids confusion that could arise from separating parts of a person's name. For example, if a name includes a prefix like "de" in "de la Cruz," filing it as one unit preserves the identification and filing consistency, allowing for easier retrieval and recognition.

This approach is essential in administrative practices where clarity in organization is crucial, and it aligns with professional standards in many filing systems. By treating the prefix as part of the surname, the system remains intuitive for users searching for names in a filing cabinet or digital database.